MIPS is committed to ensuring your privacy.
PRIVACY POLICY AND DISCLOSURE
This company, its affiliates, the management, and staff are concerned about and respect the privacy of our clients’ business and financial information. We understand that our clients furnish sensitive information to us in the course of daily business and we are committed to treating such information responsibly. We know that our clients expect privacy and security for their business and financial affairs.
We will take all the necessary steps to safeguard sensitive information that has been entrusted to us by our clients. We limit the collection and sharing of information about our clients to the minimum necessary to provide the business and financial products and services that have requested. The following privacy policy and disclosure outlines our practice regarding identifiable business and financial information for clients and those companies that become our clients.
TYPES OF INFORMATION THIS COMPANY COLLECTS:
We collect nonpublic business and financial information from many sources. We collect nonpublic business and financial information directly from companies on various applications and forms; for example, from pricing proposals and requests for information about this company’s products and services.
We collect information as a result of transactions between us and our clients and as a result of providing a product or service to our clients. This includes information from employee applications, company and employee checks, payroll registers, various state and Federal reports, and electronic banking transfers (e.g., direct deposits and/or automated clearinghouse (ACH) transactions).
Nonpublic business and financial information does not include information which we obtain from government records, widely distributed media, or government-mandated disclosures.
TYPES OF INFORMATION THIS COMPANY DISCLOSES:
We do not disclose any nonpublic business and/or financial information about our current or former clients to nonaffiliated third parties except as permitted by law. We may disclose certain personally identifiable information without allowing clients and/or their employees the right to opt out of our sharing agreements in the following circumstances;
To affiliated companies to the extent permissible under law and as necessary for this company and/or its affiliates to properly service the client account, offer products or services we believe the client may find valuable, report to credit bureaus (as requested), manage risk, and perform other business and financial related activities.
To companies who perform transaction processing for us in the following circumstances:
-If the transaction, service, or product is requested or authorized by the client.
-To maintain or service a client’s account, such as health insurance, workers compensation insurance, retirement savings plans, or other such third party administered service.
-To disclose information necessary to enforce our legal or contractual rights or the right of any other person who is engaged in the business or financial transaction.
To disclose information required in the ordinary course of business, such as in the administration of insurance claims or benefits, the confirmation of information to the client or the client’s agent, and the billing, processing, or clearing of items in the normal course of business.
To provide information to: insurance companies which this company and/or its affiliates contract with in the normal course of its business, agencies that are auditing this company, persons that are assessing our compliance with industry standards, and our attorneys, accountants, and auditors.
To the extent permissible under the Right to Financial Privacy Act.
To a consumer reporting agency under the Fair Credit Reporting Act.
To comply with federal, state, or local laws, rules, and other applicable legal requirements.
SAFEGUARDING CLIENT INFORMATION:
We protect client privacy by ensuring that only employees who have a business reason for knowing information have access to it.
All employees have a copy of this policy and are trained at least annually regarding the importance of safeguarding client information. Any employee who violates our privacy policy is subject to disciplinary action.
If we change our policy or practice by, for example, adding a category of information that will be disclosed to a third party, we will notify existing clients and give them an appropriate time period to opt out of the disclosure.